6 Secrets to Preventing Email Overload
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I wonder now who was the genius who said email would make our lives easier?Don't you want to strangle this person on some days??
I've found email to be both a blessing and a curse. I love the immediacy of the communication, but hate all of the spam and viruses that I have to be vigilant about.
So, here's 6 quick tips that I use to help me better manage my email:
1. The rule of handling email is the same as handling paper correspondence. Only handle it once. When you've read it, decide at that point to delete it, answer it, or file it for later action. Don't let you email inbox grow to 1000 or more messages--that becomes incredibly overwhelming and drains too much energy from you every day. I receive roughly about 600 pieces of email a day, so if I didn't do something to manage it properly, I'd be drowning in email.
2. Control your urge to check your email all of the time. I have my email program set to check email every 4 hours, which is twice a day for my workday, rather than having the program check it automatically during the day. I know that many of my clients will procrastinate on what they need to do by deciding to read their email rather than to do the pressing items on their to do lists. Limiting your ability to read your email will result in getting productivity--I guarantee it!
3. Set up filters (in Eudora) or rules (in Outlook) to automatically shuffle email into appropriate folders. I have numerous mailboxes set up in Eudora to house all of the posts of the discussion lists I belong to or newsletters I receive or daily correspondence that I get from clients.
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