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HOW TO

4 Tips On Taming Your Email
By: Inez Ng
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    2005-07-14

    Table of Contents:
  • 4 Tips On Taming Your Email
  • Unfortunately, a good...
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    4 Tips On Taming Your Email - Unfortunately, a good...


    (Page 2 of 3 )

    Unfortunately, a good percentage of the messages I used to get were multi-pages long with multiple attachments. In those cases, I found it very difficult to read the contents on the screen. My suggestion is to print out the entire content and quickly decide if you want to deal with it now or later.

    Tip #2 – Don’t be stingy with folders

    In order to file a message you want to keep, you have to have a destination for it. The only reason why you want to file something is if you think you want to access the information again. So, the easier it is for you to find it, the more efficient you will be. Create as many folders and sub-folders as you need in order to expedite your search for the information in the future. It will take way less time to find a particular message in a folder with 30 items versus 300 items.

    Tip #3 – Don’t be an email pack-rat

    Are you someone who saves every message just in case you will need it later? If you are, break yourself of that habit right now! Unless you have to retain documents for compliance reasons, the “just in case” scenario does not happen often enough to warrant the clutter you are creating for yourself. When you surround yourself with clutter, it drains energy from you, and clutters your mind. So, be very selective about what you need to keep. And I will bet you money that if you really needed something that you didn’t keep, you can find another copy (usually from the originator) pretty easily.


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